Receipts
+ Milk Audit
Receipts can be entered any time before the end of the claim month.
Receipts
Receipts Benefits:
Sponsors can verify all input receipts to confirm all sites entered expenses.
Specific reporting is tied to the receipts to ensure non-profit status (Non-Profit Status Report).
Ensure that CACFP funds are spent appropriately (allowable costs)--food purchases, food-service supplies.
Ensure expenditures are in-line with reported CACFP budget.
Milk calculator ties directly into the milk audit for accurate reporting of gallons purchased.
Receipt Entry
Centers, both affiliated and non-affiliated, can enter receipts for their sites in KidKare. The entry can be done in two different ways:
Quick Receipt Entry
01
Enter purchases as broad categories, such as Food or Supplies.
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Itemized Receipt Entry
02
Record purchases to the last detail: item name, type, and line-item costs.
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Receipts Support Milk Audits
After inputting receipts and POS meal data, participants can run internal milk audits to determine where additional staff training is needed, provide technical assistance to team members and proactively address concerns before submitting to your state team.
At any point, your state team can utilize the milk audit tool to take receipt entry a step further and ensure that every meal is compliant and quantities purchased and served are well documented.
Compare amount of milk purchased with the amount of milk needed.
Base milk audit comparison on attendance/meal counts, menus and itemized receipt entry.
Alerts participants of deficiency in real-time to provide opportunity to serve additional milk to meet program requirements.
Account for milk allergies by recording and tracking substitute milk quantities to verify exactly which type of milk may result in a shortage.
Account for spilled or spoiled milk with write-offs.
Flag potential shortages before they happen.
Alert Quantity Insufficient
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Sample Milk Audit Screen
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