KidKare For Sponsors

Take back hours of your time with KidKare

Our sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and your CACFP centers and homes. Get accurate daily reports with rich data to help you track your Food Program records.

Transform Your Food Program

Get our sponsor software for your organization & a platform for your sites & homes.

CACFP Sponsor Organization

A CACFP Sponsor is an organization that provides administrative, financial, educational, and nutritional tools and support to help CACFP participants (centers and homes) remain CACFP compliant.

KidKare for Sponsors Software

Benefits:
▪️Electronic Claims
▪️Real-Time Data
▪️Extensive Reports
▪️Ensure Compliance
▪️Maximize Reimbursement

CACFP Participant

Public or private non-profit organizations or eligible for-profit organizations: (i.e. Childcare learning centers/homes, Head Start programs, Adult care facilities, At Risk, SFSP).

KidKare for Participants Software

Benefits:
▪️Enroll Kids Electronically
▪️Track Attendance
▪️Plan & Record Meals
▪️Send Claims To Sponsor Electronically

Sponsor saved in one year using our software

Healthy meals served

Children served

Childcare homes & centers served

ENSURE COMPLIANCE

Don't let CACFP compliance get you down

Monitoring and following the most recent policies is essential for ensuring compliance with CACFP requirements.

Features:

National & State

Policies

Our software is always up-to-date with ever-changing national and state policies.

We follow all USDA and all state regulations for CACFP.

Electronic Claims

Processing

Run over 200 edit checks for missing information or compliance problems and see any errors before you submit your claim.

Finding and fixing errors may result in a higher reimbursement!

Real-Time

Data

Real-time data is at your fingertips 24-7, so you always know where your food program operation stands.

Extensive

Reports

You have everything you need to ensure compliance and prepare for audits, thanks to 75 reports and customizable export files.

Observer

Mode

View participant accounts any time, anywhere. Provide technical assistance or catch errors before processing claims or conducting reviews.

Online

Reviews

Customize, complete, sign, and validate center reviews electronically on any device with internet access.

Learn More >

Maximize Reimbursement

Level up your CACFP reimbursement

Get paid what you deserve! Make sure your participants record creditable CACFP food items and maximize their CACFP reimbursements.

Features:

Food

List

Control the foods your participants can select when recording menus. As a sponsor, you can add, remove, and change foods anytime.

Grain Ounce

Equivalents

Set up standard grain ounce equivalents calculations on your food list—we do the math for you. Worried about brand differences? Participants can override the standard when recording meals.

Menu Production

Records

Make sure your participants are serving the right amounts—and be able to prove it at any time.

Individual

Infant Menus

Require your participants to record infant menus for each individual infant.

Milk

Audit

Compare the amount of milk purchased with the amount of milk needed—based on your centers’ menus and meal counts. Our milk audit also looks at attendance and receipts.

* Feature available only for Center Sponsors.

Sponsor Master

Menus

Create master menus and push them to your participants. Not only will your participants have an easier time with data entry, you will have confidence that menus are creditable.

Benefits:

Free Demo

Please indicate your business type. KidKare for Sponsor is a software specifically designed for CACFP sponsors overseeing Centers and Homes.

Become a Sponsor

Click on your state in the map below to learn more about the Child and Adult Care Food Program (CACFP) in your state.

Interested in joining a sponsor instead?

We want to make your experience with KidKare for Sponsor a positive one, and have created a training library of videos and user documentation to help you learn. Our training team has expertise in CACFP management and can help you make the most of KidKare.

We have a team of professionals who support our customers on the phone and through email. This team includes experts on the Food Program, child care, software, networking, and more. To contact our Support Team: submit a ticket.

Our support team is available Monday – Friday from 9am – 5pm central time.

The USDA Food Program requires Sponsors to record and store large amounts of information about child care centers. Sponsors use KidKare to manage that information. As a result, a great deal of information about child care centers is transmitted to and from KidKare servers.

Data Encryption
When you use KidKare, you connect to the KidKare servers via a secure, authenticated channel using industry standard SSL encryption. This means that this data, when transmitted, can only be understood by its intended recipient – in this case, you and your KidKare software. The use of data encryption effectively prevents anyone from examining any personal data while food program claim information is recorded.

Policy on Data Privacy
The data stored in the KidKare system is done so under the direct authorization of each client sponsor. Per the agreement centers sign with their sponsors in order to participate in the food program, and per the agreement the sponsor has with the state CACFP agency, this information must be made available to state agency and federal USDA officials any time they request it. Likewise, if a sponsor requests (in writing) that we share any of this information with a third party, we are required to do so.

Beyond these situations, it is our policy never to share any of the personal information with any third party. We may share aggregated information (as an example: “in October, 10,000 centers used KidKare”), but never any specific information on any individual center or sponsor that uses KidKare.

While a great deal of information about child care centers is publicly available from a number of sources, including state child care licensing agencies, you can rest assured that KidKare is not a source where personal information can be obtained.

Frequently Asked Questions

Yes. The enrollment, re-enrollment, and tracking features in KidKare increase the accuracy of your participation records. Do you want to learn more about KidKare for Sponsors Software? Request a demo today!

Yes. The milk audit in KidKare for Sponsor is used to compare the amount of milk purchased with the amount of milk that was needed based on menus and meal counts.

Yes. KidKare for Sponsor can help you manage summer feeding and at-risk tracking! This feature aligns with USDA Summer Food Service Program guidelines, and is great for centers whose population changes during the summer months.

Yes, they can! Your providers can use any device and any browser to record and submit their claims online using KidKare.

Yes. Our database is filled with thousands of food items to choose from when creating your food lists for your providers. You can choose to limit quantities of certain items, or keep them off your list completely. KidKare is already set up to follow the food rules for the USDA CACFP meal pattern requirements, but you can also set up your own food rules for your providers.

No. KidKare is offered completely free of charge for your providers with the purchase of a KidKare plan. To learn more request a demo!

Yes, monitors can use our online review feature for conducting provider reviews that integrate seamlessly into your KidKare for Sponsor software.

Yes, those that are hands-on with KidKare will require training. With most of our plans, we provide extensive implementation training and a one free hour of support per month. Our Knowledge Hub is filled with help articles, videos, and webinars to provide your support staff with continuous support.

Administrators can determine and manage approved vendors inside KidKare. This can be managed to only allow centers to enter receipts associated with approved vendors. Request a demo to learn more about KidKare.

Yes, you can! KidKare has a database of over 3,000 food items including items from the food buying guide to choose from when planning meals and menus. With KidKare you can plan meals, publish weekly or monthly menus, project food quantities and more.

KidKare For Sponsors

Take back hours of your time with KidKare

Our sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and your CACFP centers and homes. Get accurate daily reports with rich data to help you track your Food Program records.

Transform Your Food Program

Get our sponsor software for your organization & a platform for your sites & homes.

CACFP Sponsor Organization

KidKare for Sponsors Software​

CACFP Participant

KidKare for Participants Software​

Don't let CACFP compliance get you down

Monitoring and following the most recent policies is essential for ensuring compliance with CACFP requirements.

Level up your CACFP reimbursement

Get paid what you deserve! Make sure your participants record creditable CACFP food items and maximize their CACFP reimbursements.

Free Demo

Become a Sponsor

Interested in joining a sponsor instead?

Training

Support

Data Security

Frequently Asked Questions

Can I process and manage child enrollments in our centers?

Does this software track our milk audit?

Can we use KidKare for summer feeding and at-risk after school centers?

Can my providers submit their claims online?

Can we choose which foods our providers are allowed to claim?

Will my providers have to pay extra to be able to submit online?

Can our monitors use KidKare when conducting site reviews?

Will this require training for our center staff?

Can we manage outside vendors for our centers?

Can we create the menus our centers use?

Our Products

Resources

Follow Us

Get Your Site Setup

Access site admin login

Add site level permissions and users

Train your sites

Click here to view the training video library for your sites

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users

eForms

Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details

Download Roster Template Here

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Expenses

Manage and Verify Receipts

Manage Vendors

Milk

Milk Audit

Claims

Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

KidKare for Sponsors Software

KidKare for Participants Software

KidKare Food Program Software is a solution for single location childcare centers that submit claims directly to their state.

Enroll & Manage Children

Plan & Record Menus